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Position Overview below

Job Title: Director of Ministry & Operations

Full-Time (hybrid remote/local) | Birmingham, AL | Reports to: Executive Director

Holcomb Ministries | www.holcombministries.org

About Us

Holcomb Ministries provides intentional support to families facing the emotional, financial, and logistical challenges of a NICU stay. Rooted in Psalm 23, we believe the Lord is our Shepherd—both in life’s valleys and mountaintops. Holcomb means “deep valley” and we know the NICU entails layers of difficulty for families. We aim to reflect God’s tender compassion through practical support and heartfelt ministry. From counseling for caregivers, housing, meals, therapy equipment, and care items - our ministry comes straight from the heart of former NICU parents who’ve been there. It is our honor to give back.

Position Summary

The Director of Ministry & Operations will be the first full-time hire at Holcomb Ministries—a foundational, mission-driven role that supports nearly every part of our work. They will provide day-to-day operational support to the Executive Director. This person will be equal parts administrator, coordinator, ambassador and relationship-builder. Ideal candidates will have the organizational heart of an executive assistant, the relational gifts of a social worker, and the faith-grounded compassion of someone called to ministry.

This is a full-time, in-person role based in Birmingham, AL.

Key Responsibilities

Family Support

  • Coordinate weekly support of NICU families through the following:

    • Counseling

    • Therapy equipment

    • Housing

    • Bereavement

    • Meals

    • Care items (Blessing Boxes)

Volunteer & Intern Coordination

  • Lead the coordination of our NICU Meal Program—working with hospitals, vendors, and families.

  • Schedule, train, and steward volunteers and interns while overseeing their responsibilities, ministry activities and events.

  • Build and maintain relationships with NICU social workers and hospital staff.

Donor Engagement & Development

  • Manage and update our donor database.

  • Coordinate donor communications with our volunteers and interns, including thank-you letters, updates, and newsletters.

  • Support all fundraising efforts throughout the year.

Grant Writing & Research

  • Identify grant opportunities aligned with our mission and priorities.

  • Draft compelling grant proposals with supporting documentation and data.

  • Track deadlines, reporting requirements, and application outcomes.

Communications & Social Media

  • Coordinate weekly social media content.

  • Maintain a consistent, compassionate brand voice aligned with our mission and values.

  • Assist with monthly e-newsletters and fundraising updates.

Events & Outreach

  • Plan and execute small events throughout the year.

    • Volunteer “Thank You” dinner (January)

    • Family Events (”Music and Me” in February)

  • Represent Holcomb Ministries at outreach events, church visits, or partner meetings.

Administrative Support

  • Maintain organized digital and paper filing systems.

  • Uphold meetings with interns, manage executive director emails, and assist with nonprofit compliance tasks.

Desired Qualities & Skills:

  • Organized and detail-oriented, with excellent time management skills.

  • Empathetic and personable, able to connect with our NICU families and donors.

  • A self-starter who takes initiative and thrives in missional environments.

  • A great listener, with the emotional intelligence to support our families.

  • Comfortable praying with families and speaking about your Christian faith in loving, respectful ways.

  • Someone who thrives in a growing nonprofit and is excited to wear multiple hats.

  • Someone with strong writing and communication skills.

What’s Helpful but Not Required:

  • Experience in nonprofits, ministry, social work, or event coordination

  • Familiarity with CRM software (donor, volunteer, grant databases)

  • Comfort using Canva, social media platforms (Notion), LinkedIn, etc Google Workspace, etc.

To Apply:

Please email the following to info@holcombministries.org with the subject line: Director of Ministry & Operations Application – [Your Name]

  • Resume

  • A short cover letter

  • LinkedIn Profile URL

  • A list of 3 references with contact information

Compensation and benefits details will be shared with individual applicants during the interview process.

Applications accepted through Wednesday, June 18, 2025.